|POP Authorisation adds up to two additional authorisation phases to the standard Purchase Order Processing module in Pegasus Opera. When a purchase order is entered into the POP module it will automatically be placed on hold. Purchase Orders cannot be Printed/Emailed (unless allowed by the POP Set Options), Received, Invoiced (through PIR/Stock GRN) or Satisfied unless they have been authorised or final authorised if the final authorisation phase is active. Users are allowed to view or delete non authorised Purchase Orders.
The first phase called Authorisation requires that all Purchase Orders must be authorised by an Opera User who’s User Profile has the Authoriser indicator set and the value of the Purchase Order must be less than or equal to the amount set as their Authorisation Limit. Purchase Orders can be authorised by the new Authorise process on the POP menu.
The second phase, which is optional, is called Final Authorisation. If Final Authorisation is active then all Authorised Purchase Orders must be Final Authorised by an Opera User who’s User Profile has the Final Authorisation Authority indicator set. Purchase Orders can be Final Authorised by the new Final Authorise process on the POP menu.
Once Authorised or Final Authorised if the final authorisation phase is active, Purchase Orders cannot be edited unless the Opera User has the option Allow Purchase Order Edit When Authorised indicator set in their User Profile.